Turning 80 years of building records into instantly accessible insights

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Building and construction

Findable solutions
Findable Document Platform

VELUX’s building portfolio spans nearly a century, and much of its documentation—plans, permits, and other critical files—is stored in physical binders. Some of these documents date as far back as the 1940s.

This created challenges for the Real Estate & Facility Services teams, particularly during renovation projects or when improving energy efficiency to reduce carbon emissions. Finding the right information often involved time-consuming searches through old archives.

“With an up to 80-year-old building portfolio, we have a huge amount of physical documentation and drawings. Our teams around Europe spend quite a lot of time searching through those.”

—Anders Lykke Nielsen, Senior Regional Facility Manager at VELUX

The company also needed a better way to manage compliance across its many buildings in different countries. Ensuring that all required documentation was up to date and accessible was  becoming a growing challenge.

To solve these issues, VELUX partnered with Findable to digitize its archives and make building documentation easily searchable. Findable's AI-powered platform was customized to meet VELUX’s needs, including support for campuses with multiple buildings.

The first step was to digitize the existing physical documents and create a system where all new documentation could be stored digitally. Findable's platform also introduced a live compliance report, which provides an instant overview of whether all critical and legally required documentation is in place. This feature is tailored to meet the specific regulations of each country where VELUX operates.

“By providing VELUX with efficient access to their documentation, we enable them to meet future requirements related to sustainability, reporting, and energy efficiency for their buildings.”

—Sondre Malde Pedersen, CPO and co-founder at Findable

VELUX had known about Findable’s capabilities for some time and even contributed to refining the platform. This made the transition smooth when the company decided to move forward with its digitization goals.

By digitizing its documentation and adopting Findable’s AI-powered platform, VELUX has significantly improved how it manages its building information. Instead of sifting through physical binders, teams can now locate information in seconds, saving time and improving efficiency across all campuses.

“We expect to use Findable’s AI-powered solution to for seamelss access to both old and new documentation.”

—Anders Lykke Nielsen, Senior Regional Facility Manager at VELUX

The live compliance reports are especially valuable, helping VELUX ensure it meets regulatory requirements in every country where it operates.

This solution not only saves time and resources but also supports VELUX’s sustainability goals by refining renovations and energy efficiency projects, making it a practical step forward for a company committed to innovation and long-term impact.